The Role of a Virtual Data Room

The Role of a Virtual Data Room

The Role of a Virtual Data Room 150 150 Michael Shvarzman

A virtual dataroom is a Web-based secure repository that allows sharing of private information. VDRs are commonly used to aid in M&A due-diligence, but they can also be useful in other collaboration processes like auditing tenders, regulatory review, audits and post M&A integration. Virtual data rooms are a useful tool that can be utilized by any business to improve the process of collaboration with both internal and external stakeholders.

With a VDR, all users can access the documents through any web browser or secure agent applications. Administrators can limit users’ access to specific folders or documents. They can also control who can print their screen or take photographs. The admin can also limit the amount of time that users are allowed to connect to the VDR, as well as their IP address. They can also set up the ‘fence mode’ which limits the amount of information a user can view. This is a good option in the event of people trying to sneak a peek.

Large companies with a large amount of sensitive documentation can benefit from a VDR to cut down the time it takes to complete a project. The VDR can also help to save money on printing and shipping documents and it is more convenient for users to examine the documents without having to visit a physical location. In the case of M&A due diligence, the VDR could be a less expensive alternative to paying for the hotels and flights of bidders or experts who may otherwise have to visit the company’s headquarters to examine the materials.

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