How to Run the Perfect Board Meeting

How to Run the Perfect Board Meeting

How to Run the Perfect Board Meeting 150 150 Michael Shvarzman

Board meetings are an excellent chance to shape an organization by bringing together power of the brain to navigate through turbulent oceans and calmer waters. If they are conducted properly the board meetings can have a significant impact on the direction of a business. A meeting can quickly turn unproductive if it does not have a clear structure.

It’s crucial to set the tone by calling the meeting to the proper order and by addressing all items of a perfunctory or personal nature. After ensuring a quorum is present, proceed to the next item on the agenda and start the main discussion. This is where you will discuss the most significant changes to the organization as well as the major forks of the road, and the strategies that will guide your business into the future.

If you’re concerned about the length of your meetings, reduce on reports and other “have-to’s” by encouraging officers and committee chairs to share brief, bullet-point summary of the meeting. This allows for more time to focus on strategic discussions and ensures that your guests aren’t bored or distracted from lengthy conversations.

Prior to the meeting, make sure you send all relevant documents (committee reports, staff reports, Board packs and any contextualizing documents) to your attendees prior to the meeting. This will help to speed up the meeting and also encourage attendees to prepare prior to the meeting. When the meeting begins begin by addressing any follow up questions or clarifications that arise from the material you read beforehand and then jump straight into your most critical discussions.

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